HALF MOON BAY FIRE PROTECTION DISTRICT

1191 MAIN STREET

HALF MOON BAY, CA 94019

BOARD OF DIRECTORS

MEETING MINUTES

February 20, 2007

The Board of Directors Regular Meeting of February 20, 2007, was called to order by President Burke at 6:00p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

President Burke, Secretary Lees, Director Donovan and Director Eufusia were present. Vice-President Silva was absent.

Acting Chief Cole and Administrative Secretary Cochran represented staff. Attorney Greg Rubens was present as Legal Counsel.

PTMFPD Director Ginny McShane was present as Pt. Montara liaison.

ORAL COMMUNICATIONS

None.

CLOSED SESSION 6:00 p.m.

The Board convened in closed session to discuss the following items:

A. Conference with Labor Negotiator Jack Hughes of Liebert Cassidy Whitmore regarding labor negotiations for Transitional Memorandum of Understanding (closed session held pursuant to Government Code Section 54956.7)

Direction was given. No action was taken.

OPEN SESSION 7:30 p.m.

The Board convened in open session at 7:30 p.m.

REPORT BY FIREFIGHTER IAFF LOCAL 2400

Mr. Ed Hawkins, representing IAFF Local 2400, presented voter signed petitions to the Board and requested that the Board either take no further action on the CDF contract or submit the issue to the voters.

Attorney Alan Davis of IAFF Local 2400 reported that signatures were being collected on a similar petition for PTM. He verified that both Boards agree that Chief Cole can accept the petitions on behalf of HMB and PTM. He reminded the Board that Local 2400 is asking that the Boards take no further action on the CDF contract. Mr. Davis also asked that Legal Counsel for each District contact him directly.

Mr. Charles Netherby, a concerned citizen, asked if the current employee fringe benefits (holidays, vacation, sick leave, retirement) would continue and expressed the concern that employee would be forfeiting benefits that had been negotiated in the past.

CONSENT CALENDAR

Director Donovan made a motion to approve Consent Calendar items A through E as follows:

A. Approval of Minutes of January 16, 2007 Regular Board meeting, correcting the Report by Firefighter IAFF Local 2400 to reflect the name of Attorney Alan Davis, and correcting New Business to reflect the fact that Director Donovan left the meeting prior to New Business.

B. Approval of Minutes of January 30, 2007 HMB Special Board Meeting.

C. Approval of Minutes of January 30, 2007 Joint HMB/PTM Board Meeting.

D. Approval of Vendor Checks #28415 - #28498 in the amount of $172,819.76, dated January1 to January 31, 2007.

E. Approval of Payroll Checks #44001365 - #44001376 in the amount of $11,030.66, dated January 1 to January 31, 2007.

Direct Payroll Deposits #10001 - #10033 in the amount of $86,740.48, dated January5, 2007

Direct Payroll Deposits #30001 - #30032 in the amount of $87,127.44, dated January19, 2007

Direct Deposit of Federal, State and Hospital Tax in the amount of $57,109.80; dated January 1 to January 31, 2007

Director Lees seconded and the motion was approved unanimously.

Director Eufusia reported that he had not received the CDF compensation comparison for each employee that was to be forwarded to the Board as noted in the January 16 minutes. He asked if that information was still forthcoming. Chief Cole reported that the information would be forthcoming.

Director Eufusia also reported that the CDF responses to his questions during the January 30 joint Board meeting did not adequately address his questions concerning the proposed contract. Chief Cole reported that all of the contract changes requested by HMB/PTM Legal Counsels at the January 30 joint meeting have been made.

CONTINUING BUSINESS

07-01 Selection of Board Committees and assignments

Director Donovan - Volunteer Liaison and Real Estate Committee

Director Lees, Director Burke - Finance Committee

Director Lees, Director Burke - Consolidation Committee

Director Lees, Director Burke - Labor Negotiations

No other changes.

07-02 Date for April 2007 Board meeting

This item was deferred to the March regular Board meeting.

NEW BUSINESS

A. Designate reserve amounts

1) Capital equipment reserve

Director Lees made a motion to adopt the proposed format for Capital Equipment as presented, with a reserve goal of $334,392 for FY 07/08. Director Donovan seconded. The motion was unanimously approved. Director Eufusia requested that it should be noted that Pt. Montara funds their own equipment and also requested that the list of vehicles be evaluated to determine if it is necessary to replace them. Director Donovan noted that he would like to have more time to review the information. The Board noted that the information can be reviewed and revised as needed.

Mr. Leonard Woren asked how much of this amount is funded. The Board responded that currently the District is $1 million in arrears just on rolling stock.

Noting the need for additional financial reserves, Director Lees made a motion to direct the Finance Committee to develop similar formats for reserve goals as follows and further directing the Finance Committee to present to the Board at a later date:

2) Structure capital reserve

3) Retiree health care reserve

4) Legal reserve

5) Special projects reserve

6) Dry period reserve

Director Eufusia requested that an executive summary be provided to define items listed under each reserve and why the items are needed.

B. Designate distribution of ERAF rebate ($325,159)_received in January 2007

Board members will forward suggestions to the Finance Committee. This item to be agendized for the next Finance Committee meeting.

C. Letter of Request to the State for possible assistance

Director Lees discussed the possibility of a staffing shortage and suggested sending a letter to CDF asking for costs to staff a station, possibly an engine plus personnel. Mr. Charles Netherby, a concerned citizen, requested a copy of any letter that may be issued. Mr. Ed Hawkins, representing IAFF Local 2400, reported that labor would provide suggestions and asked the Board to discuss with labor before issuing any letter. He also requested the District meet and confer with labor prior to sending any letter. Chief Cole reported that he had already met with shop stewards regarding this situation and has asked for suggestions. It was decided that Mr. Hawkins would meet with Acting Chief Cole. PTM Director McShane noted that Chief Cole had brought this issue to the attention of the PTM Board at the last PTMFPD Board meeting. Director Lees noted that CDF could fulfill HMB’s obligation to PTM under the Fire Service Agreement. Director Donovan requested cost comparisons of CDF staffing vs. other alternatives so that he could consider the matter.

Chief Cole was directed to provide a staff report and a draft letter at the next Board meeting.

D. Organizational Structure and Staffing

While reviewing the information provided, Director Eufusia requested that exit interviews be conducted for employees leaving the organization. Director Eufusia also requested that the Chief’s report cover staffing and/or shift schedule options.

BOARD OF DIRECTORS AND CHIEFS’ REPORTS

A. Finance Report

Director Burke reported on the current revenues and expenditures.

B. Volunteer Liaison Report

Roger Pimentel reported on two emergency incidents requiring volunteer response and the 2007 Volunteer calendar has been distributed to the Board.

C. California Independent Special Districts Association

no report

D. ALS/JPA

no report

E. Attorney’s Report

no report

F. Fire Chief’s Report

Chief Cole reported that the ALS/JPA contract is being reviewed. There is new performance criteria for AMR. More information will be available by the next regular Board meeting.

CORRESPONDENCE

No correspondence.

ADJOURNMENT

Director Lees made a motion to adjourn at 9:10 p.m. Director Burke seconded and the meeting was adjourned.

Respectfully submitted,

Lane Lees

Secretary